• Faculty Course preparation, rosters, schedules, syllabi, grades, and academic processes.

  Resources for instructors preparing courses, working with class rosters, communicating with students, submitting grades, and completing academic processes.

  J1 Login

  Watch for the Marketing email with your J1 login credentials and instructions for accessing J1.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    J1 Login Instructions Refer to the Marketing email sent on August 4, 2026, for your J1 login credentials and instructions for accessing J1.
  • Information

    Advising Terminology & Definitions

    Review these common J1 advising terms before using the new advising tools:

    • AIMS: A student's academic goals, such as a degree, major, or certificate.
    • Advising Worksheet: The degree audit used to guide course selection.
    • ARC (Advising Requirement Code): Connects courses to curriculum requirements.
    • Year / Term / Subterm: The academic calendar structure used for scheduling and registration.
    • Notes: Also called memos at HutchCC, these document advisor and student interactions.
    • Registration: The process of enrolling students in courses related to their academic aim.
    • Trees: Visual curriculum and degree requirement structures showing courses and prerequisites.
    • To-Do's: Communication requests requiring review or approval, such as course overrides.
  • Video

    J1 Basic Advising Terminology Overview
  • Video

    Logging In/Accessing J1

  Course Rosters and Communication

  Complete first-week roster responsibilities and learn how to communicate with students through J1.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    Notifications and Communications Some of the automated email notifications you may have previously received from DragonZone will no longer be coming to your inbox. Check the J1 To Dos and Notifications or plan to manually access what you are needing for now. There will be a future training about how the Communications modules are being developed in the Spring semester.
  • Information

    Notify Course Roster of Cancellation The ability to email or text an entire course roster in J1 may not be available right away, but is coming soon. If it is not available in J1, faculty should make every effort to send communication to students through LearningZone when classes need to be cancelled. In an emergency, department chairs and the Academic Affairs office will have the necessary permissions to communicate with full rosters of students.
  • Information

    Warn/Withdraw Student Irregular attendance warnings and instructor-initiated withdrawals will no longer be available in DragonZone. The process for completing these actions in J1 is still being determined. In the meantime, instructors should complete the Irregular Attendance Warning or Instructor Withdraw form and email it to Records@hutchcc.edu .

    Irregular Attendance Warning Form Instructor Withdraw Form

  Student Classroom Evaluations

  Course evaluations will continue to be managed in DragonDocs, which is now accessible through the DragonDen link in the new DragonZone, with the DevOps team configuring evaluations to transfer from PX to J1 after the system goes live.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    Student Classroom Evaluations (Process & Results)

    Course evaluations will continue to be managed in DragonDocs, with the DevOps team configuring evaluations to transfer from PX to J1 after the system goes live.

    The goal is to maintain the usual evaluation timeline, but the schedule will depend on how smoothly the transition to J1 goes and how easily course rosters can be verified to avoid evaluating the same students twice.

    If all goes well, course evaluations are expected to open by mid-September.

  Midterm and Final Grades

  Learn how to enter and submit midterm and final grades in J1.

  Audience: Faculty • Program Coordinators/Directors

  • Tutorial

    Submit Midterm/Final Grades Midterm (optional) and final grades will be submitted in J1. Step-by-step instructions will be added after the J1 Faculty Training Walkthroughs document is uploaded to the CMS. Please contact your department chair if you have questions about the grading process.
  • Video

    Submit Midterm/Final Grades Faculty Training Videos #5 – Submitting Midterm (optional) & Final Grades.
  • Information

    Course Outcomes Reporting J1 does not include course outcomes reporting. Course outcomes will not be reported until a new reporting system is implemented.

  Submit Final Grades

  Review the final-grade process and submit grades by the established deadline.

  Audience: Faculty • Program Coordinators/Directors

  • Tutorial

    Submit Midterm/Final Grades Final grades will be submitted in J1. Step-by-step instructions will be added after the J1 Faculty Training Walkthroughs document is uploaded to the CMS. Please contact your department chair if you have questions about the process.
  • Video

    Submitting Midterm (Optional) & Final Grades Faculty Training Videos #5 explains how midterm and final grades are submitted in J1.
  • Information

    Course Outcomes Reporting J1 does not include course outcomes reporting. Course outcomes will not be reported until a new reporting system is implemented.

  Notifications and Communications

  Review updates to J1 notifications and learn about the new communications tools as they become available.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    Notifications and Communications Some automated email notifications previously sent through DragonZone will continue to move into the J1 Communications tools as they become available. Continue checking your J1 To Dos and Notifications and manually access information as needed until the Communications features are fully implemented.
  • Training

    Communications Training Additional training on the J1 Communications module is planned for the Spring semester. Training dates and materials will be posted when available.
• Faculty Support Staff Course support, faculty assistance, administrative processes, finances, and purchasing.

  Resources from the training timeline that apply to employees who assist faculty, departments, programs, and students with course and administrative processes.

  J1 Login

  Watch for the Marketing email with your J1 login credentials and instructions for accessing J1.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    J1 Login Instructions Refer to the Marketing email sent on August 4, 2026, for your J1 login credentials and instructions for accessing J1.
  • Information

    Advising Terminology & Definitions

    Review these common J1 advising terms before using the new advising tools:

    • AIMS: A student's academic goals, such as a degree, major, or certificate.
    • Advising Worksheet: The degree audit used to guide course selection.
    • ARC (Advising Requirement Code): Connects courses to curriculum requirements.
    • Year / Term / Subterm: The academic calendar structure used for scheduling and registration.
    • Notes: Also called memos at HutchCC, these document advisor and student interactions.
    • Registration: The process of enrolling students in courses related to their academic aim.
    • Trees: Visual curriculum and degree requirement structures showing courses and prerequisites.
    • To-Do's: Communication requests requiring review or approval, such as course overrides.
  • Video

    J1 Basic Advising Terminology Overview
  • Video

    Logging In/Accessing J1

  Requisition/Purchase Order Training

  Learn how to work with budget accounts, balances, transfers, purchase orders, vendors, and HutchCC credit cards in J1.

  Audience: Faculty Support Staff • Program Coordinators/Directors

  • Video

    Submitting Purchase Orders (Video)
  • Finances

    Working with Budget Accounts, Balances, and Transfers
  • Tutorial

    Managing Purchase Orders (Creating, Approving, and Reconciling)
  • Tutorial

    Creating New Vendors
  • Information

    Credit Cards HutchCC credit cards are reactivated and will follow the same purchasing process using the new system.

  Course Rosters and Communication

  Complete first-week roster responsibilities and learn how to communicate with students through J1.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    Notifications and Communications Some of the automated email notifications you may have previously received from DragonZone will no longer be coming to your inbox. Check the J1 To Dos and Notifications or plan to manually access what you are needing for now. There will be a future training about how the Communications modules are being developed in the Spring semester.
  • Information

    Notify Course Roster of Cancellation The ability to email or text an entire course roster in J1 may not be available right away, but is coming soon. If it is not available in J1, faculty should make every effort to send communication to students through LearningZone when classes need to be cancelled. In an emergency, department chairs and the Academic Affairs office will have the necessary permissions to communicate with full rosters of students.
  • Information

    Warn/Withdraw Student Irregular attendance warnings and instructor-initiated withdrawals will no longer be available in DragonZone. The process for completing these actions in J1 is still being determined. In the meantime, instructors should complete the Irregular Attendance Warning or Instructor Withdraw form and email it to Records@hutchcc.edu .

    Irregular Attendance Warning Form Instructor Withdraw Form

  Budget and Purchasing

  Review additional finance and purchasing processes and related resources.

  Audience: Faculty Support Staff • Program Coordinators/Directors

  This repeat training covers the same budget and purchasing topics introduced during the July 31 session.

  • Training

    Repeat Face-to-Face Requisition/Purchase Order Training End of August 2026 — date to be determined
  • Finances

    Working with Budget Accounts, Balances, and Transfers
  • Finances

    Managing Purchase Orders Creating, approving, and reconciling purchase orders.
  • Finances

    Creating New Vendors
  • Information

    Credit Cards HutchCC credit cards are reactivated and will follow the same purchasing process using the new system.

  Student Classroom Evaluations

  Course evaluations will continue to be managed in DragonDocs, which is now accessible through the DragonDen link in the new DragonZone, with the DevOps team configuring evaluations to transfer from PX to J1 after the system goes live.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    Student Classroom Evaluations (Process & Results)

    Course evaluations will continue to be managed in DragonDocs, with the DevOps team configuring evaluations to transfer from PX to J1 after the system goes live.

    The goal is to maintain the usual evaluation timeline, but the schedule will depend on how smoothly the transition to J1 goes and how easily course rosters can be verified to avoid evaluating the same students twice.

    If all goes well, course evaluations are expected to open by mid-September.

  Notifications and Communications

  Review updates to J1 notifications and learn about the new communications tools as they become available.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    Notifications and Communications Some automated email notifications previously sent through DragonZone will continue to move into the J1 Communications tools as they become available. Continue checking your J1 To Dos and Notifications and manually access information as needed until the Communications features are fully implemented.
  • Training

    Communications Training Additional training on the J1 Communications module is planned for the Spring semester. Training dates and materials will be posted when available.
• Program Coordinator / Director Academic programs, finances, reporting, course development, and department responsibilities.

  Resources from the training timeline that apply to program coordinators and directors managing academic programs, finances, reporting, course development, faculty processes, and department responsibilities.

  J1 Login

  Watch for the Marketing email with your J1 login credentials and instructions for accessing J1.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    J1 Login Instructions Refer to the Marketing email sent on August 4, 2026, for your J1 login credentials and instructions for accessing J1.
  • Information

    Advising Terminology & Definitions

    Review these common J1 advising terms before using the new advising tools:

    • AIMS: A student's academic goals, such as a degree, major, or certificate.
    • Advising Worksheet: The degree audit used to guide course selection.
    • ARC (Advising Requirement Code): Connects courses to curriculum requirements.
    • Year / Term / Subterm: The academic calendar structure used for scheduling and registration.
    • Notes: Also called memos at HutchCC, these document advisor and student interactions.
    • Registration: The process of enrolling students in courses related to their academic aim.
    • Trees: Visual curriculum and degree requirement structures showing courses and prerequisites.
    • To-Do's: Communication requests requiring review or approval, such as course overrides.
  • Video

    J1 Basic Advising Terminology Overview
  • Video

    Logging In/Accessing J1

  Requisition/Purchase Order Training

  Learn how to work with budget accounts, balances, transfers, purchase orders, vendors, and HutchCC credit cards in J1.

  Audience: Faculty Support Staff • Program Coordinators/Directors

  • Video

    Submitting Purchase Orders (Video)
  • Finances

    Working with Budget Accounts, Balances, and Transfers
  • Tutorial

    Managing Purchase Orders (Creating, Approving, and Reconciling)
  • Tutorial

    Creating New Vendors
  • Information

    Credit Cards HutchCC credit cards are reactivated and will follow the same purchasing process using the new system.

  Course Rosters and Communication

  Complete first-week roster responsibilities and learn how to communicate with students through J1.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    Notifications and Communications Some of the automated email notifications you may have previously received from DragonZone will no longer be coming to your inbox. Check the J1 To Dos and Notifications or plan to manually access what you are needing for now. There will be a future training about how the Communications modules are being developed in the Spring semester.
  • Information

    Notify Course Roster of Cancellation The ability to email or text an entire course roster in J1 may not be available right away, but is coming soon. If it is not available in J1, faculty should make every effort to send communication to students through LearningZone when classes need to be cancelled. In an emergency, department chairs and the Academic Affairs office will have the necessary permissions to communicate with full rosters of students.
  • Information

    Warn/Withdraw Student Irregular attendance warnings and instructor-initiated withdrawals will no longer be available in DragonZone. The process for completing these actions in J1 is still being determined. In the meantime, instructors should complete the Irregular Attendance Warning or Instructor Withdraw form and email it to Records@hutchcc.edu .

    Irregular Attendance Warning Form Instructor Withdraw Form

  Program and Degree Information

  Access degree audit information, employee resources, and other tools used throughout the semester.

  Audience: Program Coordinators/Directors

  • Video

    Degree Audits / Advising Worksheets Learn the basics of the new degree audit system. See the Advising Training Video:

    Watch: Registration Step 1 – The Advising Worksheet
  • Information

    Time Approval for Student Workers Time approval remains in Paylocity. Access it through DragonDen or the new J1 DragonZone portal.
  • Information

    Directory The employee directory remains available through DragonDen and the new J1 DragonZone portal.
  • Information

    DragonDocs DragonDocs remains available through DragonDen and the new J1 DragonZone portal.
  • Information

    Help Desk Tickets Help Desk remains available through DragonDen, the new J1 DragonZone portal, or directly through the HutchCC Help Desk website using your network login.
  • Information

    Course Design Additional information will be posted when available.

  Budget and Purchasing

  Review additional finance and purchasing processes and related resources.

  Audience: Faculty Support Staff • Program Coordinators/Directors

  This repeat training covers the same budget and purchasing topics introduced during the July 31 session.

  • Training

    Repeat Face-to-Face Requisition/Purchase Order Training End of August 2026 — date to be determined
  • Finances

    Working with Budget Accounts, Balances, and Transfers
  • Finances

    Managing Purchase Orders Creating, approving, and reconciling purchase orders.
  • Finances

    Creating New Vendors
  • Information

    Credit Cards HutchCC credit cards are reactivated and will follow the same purchasing process using the new system.

  Student Classroom Evaluations

  Course evaluations will continue to be managed in DragonDocs, which is now accessible through the DragonDen link in the new DragonZone, with the DevOps team configuring evaluations to transfer from PX to J1 after the system goes live.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    Student Classroom Evaluations (Process & Results)

    Course evaluations will continue to be managed in DragonDocs, with the DevOps team configuring evaluations to transfer from PX to J1 after the system goes live.

    The goal is to maintain the usual evaluation timeline, but the schedule will depend on how smoothly the transition to J1 goes and how easily course rosters can be verified to avoid evaluating the same students twice.

    If all goes well, course evaluations are expected to open by mid-September.

  Midterm and Final Grades

  Learn how to enter and submit midterm and final grades in J1.

  Audience: Faculty • Program Coordinators/Directors

  • Tutorial

    Submit Midterm/Final Grades Midterm (optional) and final grades will be submitted in J1. Step-by-step instructions will be added after the J1 Faculty Training Walkthroughs document is uploaded to the CMS. Please contact your department chair if you have questions about the grading process.
  • Video

    Submit Midterm/Final Grades Faculty Training Videos #5 – Submitting Midterm (optional) & Final Grades.
  • Information

    Course Outcomes Reporting J1 does not include course outcomes reporting. Course outcomes will not be reported until a new reporting system is implemented.

  Course Creation and Textbook Adoptions

  Prepare upcoming courses and textbook information.

  Audience: Program Coordinators/Directors

  • Training

    Course Creation & Textbook Adoptions Training will take place in October (date to be determined). Training will cover course creation, the textbook adoption process, book options, delivery methods, and pricing. Textbook information will sync between VitalSource, J1, and the new PrismRBS point-of-sale system. Department chairs will select and adopt textbooks each semester using the Verba Collect platform. While textbook changes may be possible after courses are scheduled, a final adoption deadline will be established to allow time for ordering physical books and preparing digital materials. Faculty training videos are currently being developed and will be shared when available.

  Program Data and Follow-Up

  Review program reports and complete required graduate follow-up activities.

  Audience: Program Coordinators/Directors

  • Training

    Program Reports & Perkins Graduate Follow-Up Training is planned for November (date to be determined). Participants will learn how to run program reports in J1 and complete Perkins Graduate Follow-Up reporting. Topics will include reports for majors, credit hours by program, and other program data used for reporting and follow-up activities. Additional training materials will be posted when available.

  Submit Final Grades

  Review the final-grade process and submit grades by the established deadline.

  Audience: Faculty • Program Coordinators/Directors

  • Tutorial

    Submit Midterm/Final Grades Final grades will be submitted in J1. Step-by-step instructions will be added after the J1 Faculty Training Walkthroughs document is uploaded to the CMS. Please contact your department chair if you have questions about the process.
  • Video

    Submitting Midterm (Optional) & Final Grades Faculty Training Videos #5 explains how midterm and final grades are submitted in J1.
  • Information

    Course Outcomes Reporting J1 does not include course outcomes reporting. Course outcomes will not be reported until a new reporting system is implemented.

  Notifications and Communications

  Review updates to J1 notifications and learn about the new communications tools as they become available.

  Audience: Faculty • Faculty Support Staff • Program Coordinators/Directors

  • Information

    Notifications and Communications Some automated email notifications previously sent through DragonZone will continue to move into the J1 Communications tools as they become available. Continue checking your J1 To Dos and Notifications and manually access information as needed until the Communications features are fully implemented.
  • Training

    Communications Training Additional training on the J1 Communications module is planned for the Spring semester. Training dates and materials will be posted when available.

  Annual Planning

  Learn about annual budget planning, asset tracking, and other year-end planning activities in J1.

  Audience: Program Coordinators/Directors

  • Training

    Annual Budget Planning Training is planned for Spring 2027. Additional information about annual budget planning in J1, including dates and training materials, will be posted when available.
  • Information

    Asset Tracking Guidance for asset tracking in J1 will be provided as part of the Spring 2027 annual planning resources.
  • Information

    Scholarship Awarding Scholarship awarding will transition to J1 beginning with the Spring 2027 term. Additional information and guidance will be provided prior to implementation.

Return to the Academics J1 Training Timeline