• Information

  J1 Login Instructions Refer to the Marketing email sent on August 4, 2026, for your J1 login credentials and instructions for accessing J1.
• Information

  Advising Terminology & Definitions

  Review these common J1 advising terms before using the new advising tools:

  • AIMS: A student's academic goals, such as a degree, major, or certificate.
  • Advising Worksheet: The degree audit used to guide course selection.
  • ARC (Advising Requirement Code): Connects courses to curriculum requirements.
  • Year / Term / Subterm: The academic calendar structure used for scheduling and registration.
  • Notes: Also called memos at HutchCC, these document advisor and student interactions.
  • Registration: The process of enrolling students in courses related to their academic aim.
  • Trees: Visual curriculum and degree requirement structures showing courses and prerequisites.
  • To-Do's: Communication requests requiring review or approval, such as course overrides.
• Video

  J1 Basic Advising Terminology Overview
• Video

  Logging In/Accessing J1

• Video

  Submitting Purchase Orders (Video)
• Finances

  Working with Budget Accounts, Balances, and Transfers
• Tutorial

  Managing Purchase Orders (Creating, Approving, and Reconciling)
• Tutorial

  Creating New Vendors
• Information

  Credit Cards HutchCC credit cards are reactivated and will follow the same purchasing process using the new system.

• Information

  Notifications and Communications Some of the automated email notifications you may have previously received from DragonZone will no longer be coming to your inbox. Check the J1 To Dos and Notifications or plan to manually access what you are needing for now. There will be a future training about how the Communications modules are being developed in the Spring semester.
• Information

  Notify Course Roster of Cancellation The ability to email or text an entire course roster in J1 may not be available right away, but is coming soon. If it is not available in J1, faculty should make every effort to send communication to students through LearningZone when classes need to be cancelled. In an emergency, department chairs and the Academic Affairs office will have the necessary permissions to communicate with full rosters of students.
• Information

  Warn/Withdraw Student Irregular attendance warnings and instructor-initiated withdrawals will no longer be available in DragonZone. The process for completing these actions in J1 is still being determined. In the meantime, instructors should complete the Irregular Attendance Warning or Instructor Withdraw form and email it to Records@hutchcc.edu .

  Irregular Attendance Warning Form
  
  Instructor Withdraw Form

• Video

  Degree Audits / Advising Worksheets Learn the basics of the new degree audit system. See the Advising Training Video:

  Watch: Registration Step 1 – The Advising Worksheet
• Information

  Time Approval for Student Workers Time approval remains in Paylocity. Access it through DragonDen or the new J1 DragonZone portal.
• Information

  Directory The employee directory remains available through DragonDen and the new J1 DragonZone portal.
• Information

  DragonDocs DragonDocs remains available through DragonDen and the new J1 DragonZone portal.
• Information

  Help Desk Tickets Help Desk remains available through DragonDen, the new J1 DragonZone portal, or directly through the HutchCC Help Desk website using your network login.
• Information

  Course Design Additional information will be posted when available.

This repeat training covers the same budget and purchasing topics introduced during the July 31 session.

• Training

  Repeat Face-to-Face Requisition/Purchase Order Training End of August 2026 — date to be determined
• Finances

  Working with Budget Accounts, Balances, and Transfers
• Finances

  Managing Purchase Orders Creating, approving, and reconciling purchase orders.
• Finances

  Creating New Vendors
• Information

  Credit Cards HutchCC credit cards are reactivated and will follow the same purchasing process using the new system.

• Video

  Submitting Purchase Orders (Video)
• Finances

  Working with Budget Accounts, Balances, and Transfers
• Tutorial

  Managing Purchase Orders (Creating, Approving, and Reconciling)
• Tutorial

  Creating New Vendors
• Information

  Credit Cards HutchCC credit cards are reactivated and will follow the same purchasing process using the new system.

• Information

  Student Classroom Evaluations (Process & Results)

  Course evaluations will continue to be managed in DragonDocs, with the DevOps team configuring evaluations to transfer from PX to J1 after the system goes live.

  The goal is to maintain the usual evaluation timeline, but the schedule will depend on how smoothly the transition to J1 goes and how easily course rosters can be verified to avoid evaluating the same students twice.

  If all goes well, course evaluations are expected to open by mid-September.

• Tutorial

  Submit Midterm/Final Grades Midterm (optional) and final grades will be submitted in J1. Step-by-step instructions will be added after the J1 Faculty Training Walkthroughs document is uploaded to the CMS. Please contact your department chair if you have questions about the grading process.
• Video

  Submit Midterm/Final Grades Faculty Training Videos #5 – Submitting Midterm (optional) & Final Grades.
• Information

  Course Outcomes Reporting J1 does not include course outcomes reporting. Course outcomes will not be reported until a new reporting system is implemented.

• Training

  Course Creation & Textbook Adoptions Training will take place in October (date to be determined). Training will cover course creation, the textbook adoption process, book options, delivery methods, and pricing. Textbook information will sync between VitalSource, J1, and the new PrismRBS point-of-sale system. Department chairs will select and adopt textbooks each semester using the Verba Collect platform. While textbook changes may be possible after courses are scheduled, a final adoption deadline will be established to allow time for ordering physical books and preparing digital materials. Faculty training videos are currently being developed and will be shared when available.

• Training

  Program Reports & Perkins Graduate Follow-Up Training is planned for November (date to be determined). Participants will learn how to run program reports in J1 and complete Perkins Graduate Follow-Up reporting. Topics will include reports for majors, credit hours by program, and other program data used for reporting and follow-up activities. Additional training materials will be posted when available.

• Tutorial

  Submit Midterm/Final Grades Final grades will be submitted in J1. Step-by-step instructions will be added after the J1 Faculty Training Walkthroughs document is uploaded to the CMS. Please contact your department chair if you have questions about the process.
• Video

  Submitting Midterm (Optional) & Final Grades Faculty Training Videos #5 explains how midterm and final grades are submitted in J1.
• Information

  Course Outcomes Reporting J1 does not include course outcomes reporting. Course outcomes will not be reported until a new reporting system is implemented.

• Information

  Notifications and Communications Some automated email notifications previously sent through DragonZone will continue to move into the J1 Communications tools as they become available. Continue checking your J1 To Dos and Notifications and manually access information as needed until the Communications features are fully implemented.
• Training

  Communications Training Additional training on the J1 Communications module is planned for the Spring semester. Training dates and materials will be posted when available.

• Training

  Annual Budget Planning Training is planned for Spring 2027. Additional information about annual budget planning in J1, including dates and training materials, will be posted when available.
• Information

  Asset Tracking Guidance for asset tracking in J1 will be provided as part of the Spring 2027 annual planning resources.
• Information

  Scholarship Awarding Scholarship awarding will transition to J1 beginning with the Spring 2027 term. Additional information and guidance will be provided prior to implementation.