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Reinstatement Procedure

Policy Number: 1062

The Vice President of Academic Affairs oversees the Reinstatement Process. Dismissed students shall be reinstated by a committee appointed by the Vice President of Academic Affairs, and consisting of members who represent faculty and counseling services prior to the start of the first requested course.  At least 3 members must be present for a quorum. 


Students who wish to be considered for reinstatement to HCC must complete the following process at least five business days (a business day is defined as a day that the college is open for business) prior to the start of the first requested course.


STEP 1: Application for Reinstatement:

Obtain and complete an application form for reinstatement.  These forms are available in the Office of the Vice President of Academic Affairs (located in LH 111, 1300 N. Plum, Hutchinson, KS 67501) or online at:


The completed reinstatement application should be mailed, faxed or hand delivered to Marie Gianakon, Assistant to the Vice President of Academic Affairs.


STEP 2: Reinstatement Advisor assigned: 

Once the completed reinstatement application is received, the student will be assigned to a Reinstatement Advisor by the Coordinator of Advising. 


STEP 3: Meet with a Reinstatement Advisor:

The Reinstatement Advisor will contact the student and set up a meeting where they will develop an academic improvement plan which will be submitted to the Vice President of Academic Affairs’ office. 


STEP 4: Submit Documentation: 

The following documents must be submitted for the reinstatement application to be complete and considered by the Reinstatement Committee:

  • An academic improvement plan
  • All official transcripts from post-secondary institutions other than HCC or an official employer letter, if applicable.*

Applications will not be considered complete unless all of the above are met.


STEP 5: Reinstatement or Denial:

  • Reinstated students will meet with their Reinstatement Advisor to enroll in classes.  Adherence to the academic improvement plan, approved by the reinstatement committee, is required for continued admission.  Students will continue to be advised by a reinstatement advisor until they are removed from academic probation.

*Additional Information needed for Employer-mandated Reinstatement:

If the committee is considering readmission without a term of nonattendance for employer-required courses for a student who has been academically dismissed more than once, a signed letter from the employer on company letterhead must accompany the reinstatement petition.  Those students readmitted under this exemption will be left on denial in the system and the Records Office will override their enrollment.


Additional Information for Students dismissed from other Institutions:

All official transcripts from all post-secondary institutions attended other than HCC must be received by the Records Office five business days (a business day is defined as a day that the college is open for business) prior to start of the first requested course.  The student needs to notify the Records office that this transcript is needed for reinstatement.

1300 North Plum, Hutchinson, KS 67501
1-888-GO-HUTCH or (620) 665-3500