MAXIMUM TIME FRAME
A student must complete their degree or certificate within 150% of the published credit hours required to complete that degree or certificate. All credit hours attempted at HCC and transfer credit hours posted to the HCC transcript are counted towards the maximum time frame regardless of whether or not they apply to the degree or certificate the student is currently pursuing.
A student who fails to complete their program of study within 120% of the published length of the program will be placed on warning for the following payment period for which the student is enrolled. The student will be placed on denial at the end of the warning term.
Example: A student’s program of study requires 64 credit hours for graduation. 150% of 64 credit hours is 96 credit hours. A student is expected to complete this program within 96 credit hours. The student will be placed on warning when they reach 80 credit hours and placed on denial at the end of the subsequent term of enrollment.
All transfer hours accepted by HCC and posted to the student’s HCC transcript are included when determining Satisfactory Academic Progress status for transfer students. All official transcripts from other colleges must be received, evaluated, and posted to the student’s HCC transcript before any financial aid will be awarded to a transfer student at HCC. The transcript will then be evaluated for Satisfactory Academic Progress before any awards are made. Students will be notified of their SAP status at that time. If HCC becomes aware of any coursework not accounted for after an award is made, the award may be canceled until SAP status can be determined.
A student who has been placed on financial aid warning or denial may have their status adjusted if a subsequent payment period brings them into compliance with Satisfactory Academic Progress standards. The adjustment will be made when satisfactory progress is calculated at the end of the payment period.
Students on denial may also seek reinstatement of financial aid eligibility by filing an appeal with the Office of Student Financial Aid. Appeals will be accepted through September 30 for the fall term, February 28 for the spring term, and July 15 for the summer term. The Committee reserves the right to review appeals after the deadline dates, if warranted. The Financial Aid Appeal Committee will consider each petition individually.
Only extenuating circumstances will be considered for appeal. Extenuating circumstances must be unexpected circumstances that are beyond the student’s control. Typical adjustments to college life such as underestimating the time required for studying, failing to manage one’s time wisely, or failing to attend class on a regular basis without documented hardship will not be considered as extenuating circumstances. Extenuating circumstances must be adequately documented and the documentation must be included with the appeal.
Documentation may include supporting statements from doctors, teachers, counselors, etc. Students filing an appeal must be enrolled in the payment period they are appealing aid for. The student will be notified in writing of the committee’s decision within ten days after the meeting.
Students denied by the Financial Aid Appeals Committee who wish to appeal the committee’s decision may file another appeal if they can provide additional information or documentation that was not included in their initial appeal or may schedule a personal appearance at the next scheduled committee meeting. Personal appearance requests must be made in writing within ten days of the student receiving written notification of the denial. Students making an appearance at a committee meeting will be notified of the committee’s decision within ten days after the meeting. The decision of the SAP Appeal Committee is final.